Setup Outlook New Email Template (default.oft)

Setup Outlook New Email Template (default.oft) - New Computer Checklist

Reference: https://email.uplers.com/blog/comprehensive-guide-to-microsoft-outlook-templates/

To create an email template in Outlook, carry out the following steps:

1. Draft a new email message. Go to the menu bar, and select “Home.” From the dropdown menu that appears, click on “New Email.” Alternatively, you can use the keyboard shortcut, “Ctrl + N.”
2. Write a Subject line for the template message that you have drafted. Although Outlook lets you save an email template without a default subject, for the sake of clarity, it is advisable that you specify one.
3. Now, insert images, videos, documents, additional text, or any other elements that you want to include in your email message template. 
4. Once you’re satisfied with the Outlook email template design, click on “File” and select the “Save As” option. If you’re using Outlook 2007, you need to select “Office Button” and then “Save As.”
5. Upon clicking on “Save As,” a dialog box will appear, prompting you to specify a file name. Enter a file name of your choice. 
6. Then, click on the “Save as type” dropdown arrow. From the options that appear, click on “Outlook Template (*.oft).” In Outlook 2007, you’ll need to select “Outlook Template” from within the dropdown arrow options.
7. Click on “Save” and close the original email. By default, Outlook saves all template files to this destination: C:\Users\UserName\AppData\Roaming\Microsoft\Templates.
8. Ensure that you do not alter this destination folder; otherwise, Outlook will fail to locate them.

To pin your outlook email template to the taskbar, perform the following steps:

1. Go to the destination folder, where all Outlook templates are saved by default. It is- C:\Users\UserName\AppData\Roaming\Microsoft\Templates

Start > Run 

" %Appdata\Microsoft\Templates "

Or Store in OneDrive Folder, 

C:\Users\<username>\OneDrive\Documents\Outlook\Default_New_Email\Default.oft

" %OneDrive%\Documents\Outlook\Default_New_Email\Default.oft "

This has the benefit of being backed up so that when you get a new computer, you'll be able to start with an already built Outlook Folder. 

1. Locate the template you need and click on it to drag it towards the Outlook icon on your taskbar. This pins your template to the context menu of the Outlook icon. 
2. Now, when you need to use this particular template, all you have to do is right-click on the Outlook icon on your taskbar and select it from there.
3. Using this method, you can pin multiple outlook email templates to the taskbar. 
4. If you feel that you no longer need a particular template, you can just as easily remove it from the Outlook icon. Right-click on that template and select “Unpin from this list.”